How To Know If You Need A Shredding Service
January 29, 2020
Determining whether to use a shredding service may be a step for your company that really needs to be made. Are there ways to know if its time for you to take that step? Glad you asked! Here are some thoughts to consider:
How To Know If You Need A Shredding Service
- You Can No Longer Find Your Desk. If your workspace is looking more like an episode of "Hoarders" than office space, then this is the most obvious sign you need assistance with removing all of your unneeded documents. When you spend too much time sorting and digging through the clutter in attempts to find what you need then this is the next sure sign that you should consider using a shredding service.
- You Need Confidential Data Disposal. Most businesses that deal with sensitive personal or business data regarding their clients should be aware of how they must properly deal with that data when they are finished with it. Data protection laws dictate that you must meet certain standards of destruction when it comes to this paperwork. To be sure that the maximum security for your confidential data is being upheld, shredding services are there for you. Mobile shredding solutions are monitored and regulated for security, and utilize high quality, high security shredding machinery that is capable of effectively turning your documents to dust as well.
- Taking Too Much Of Employees Valuable Time. Shredding paperwork is a time-consuming task that wastes your most valuable resource: employees who could and should be generating money for your business. Simply train employees to store those documents in the secure areas and await collection and shredding by an external service. Simply put, a shredding service could help to reduce your workload and free up office time for your employees.
- Your Business Has Switched To Digital Storage. These days, a paperless office is becoming more and more common for businesses to switch to digital storage solutions in order to save space and time. It's true that going digital will solve your space problems going forward but it leaves you with stacks of old paper records. Depending on your type of business, you could be left with sensitive data or piles of paperwork containing highly confidential client information that needs to properly destroyed. It seems likely to assume that your basic in-office shredder isn’t going to be able to cut it. A mobile paper shredding service can easily deal with this paperwork backlog.
- You Are Out Of Storage Space. If your office happens to keep paper-based records, odds are they are taking up a large chunk of space. You may have a steadily growing pile in a corner, an office dedicated to filing or even an entire level, depending on the size of your business. Have you taken the time to go through those boxes of paperwork and actually destroy the ones that had been there way past their usefulness? Generally, paperwork that is over 10 years old is not likely to be of any real use to your business and should be destroyed to keep in line with data protection laws. A mobile shredding service can take care of those large volumes of documents, leaving you with more space in your offices.
- You Need To Be Compliant With Security Laws. Are you sure that your company is keeping up with various regulations – such as HIPAA, FACTA, the GLB Act and more? If it is overwhelming to worry about these types of regulations or find it stressful to remaining compliant, it might be advantageous to take a second look at whether or not you could use assistance with your data and documentation. You should also be mindful of keeping confidential information not just within the realms of compliance, but also out of reach of your competitors and/or information thieves. Growing trends like business identity theft are important factors to consider when you think about how to properly store and dispose of data.
Documents To Be Sure Are Shredded
- Tax Records.
- Telephone Numbers.
- Bank Statements.
- Credit Card Information and Statements.
- Bank Account Information and Statements.
- Legal Documents.
- Accounting Records.
- Proposals and Quotes.
- Inventory Lists.
- Medical Records.
- Financial Statements.
- Profit & Loss Statements.
- Accounting Records.
- Organization Charts.
- Payroll Records.
- Audits/Surveys.
- Market Research.
- Receipts.
- Canceled or Returned Checks.
- Brokerage Account Information.
- Contracts.
- Employment Information.
- Social Security Numbers.
- Personnel Files.
- Obsolete Files.
- Executive Correspondence.
- New Product Information.
- Insurance Policy Data.
- Client Lists.
The Takeaway
All in all, a paper shredding service can be a valuable asset to your business. As discussed above, there are signs for you to know that the service is needed and will be a benefit to you. I-Shred offers Secure Onsite Shredding
in order to help you save time and ensure your documents are destroyed properly.
At I-Shred, security and efficiency are a priority. I-Shred offers stress-free onsite shredding to save time and ensure your documents are destroyed properly, which is why we offer recurring service to small businesses. We are dedicated to helping you save time and money when it comes to secure document destruction. Contact us today!
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